Office Administrator

The Company

Scorpius BioManufacturing is a boutique biologics CDMO providing cGMP manufacturing, bioanalytical, and process development services for protein modalities. Our facility in San Antonio, Texas specializes in working with start-ups, emerging biotechs, and academic researchers.  Scorpius was founded by a serial biotech entrepreneur determined to make small-volume programs a big priority. Clients benefit from decades of expertise taking large molecule drugs to market and can rely on Scorpius to offer Quality, Speed, Flexibility, & Responsiveness.

Position Summary 

This position is based in San Antonio, Texas, and directly reports to the HR Director. Office Administrator’s responsibilities include greeting and receiving visitors, maintaining the office condition, scheduling meetings and appointments, ordering office supplies, and providing general administrative support to the team. The position is responsible for the smooth running of the office and helping to improve company procedures and day-to-day operations.

The ideal candidate must be organized, self-motivated, versatile, and thrive in a fast-paced and dynamic biotech environment.

Key Responsibilities

• Provide direct administrative support to the Senior Executive team, including scheduling meetings, managing conference registrations, and pre- & post-travel activities such as arranging follow-up meetings, organizing the business card database, and completing expense reports.
• Assist HR Dept in maintaining office policies, assisting with onboarding new hires tours, developing on-site interview schedules for candidates, and providing general support as necessary.
• Serve as point person and liaise with property management and various vendors (e.g. maintenance, cleaning, supplies, equipment, USPS mail-internal assorting)
• Greet & receive guests, vendors, and other visitors to the site and ensure a pleasant and well-supervised visit
• Manage the office phone lines and direct inquiries to the appropriate party
• Oversee the office condition by maintaining the appearance of common areas and arranging any necessary repairs
• Responsible for inventory management including purchasing and stocking office supplies.
• Plan in-house or off-site company-sponsored activities (team lunches, holiday parties, etc.)
• Assist the Facilities team with inventory procurement and any other associated support
• Assist the Commercial team with scheduling of recurrent meetings, coordination of clients’ on-site visits 9Catering, conference room bookings, and dinner reservations, as needed.
• Perform other duties as assigned.

KNOWLEDGE & SKILLS

• Excellent organizational skills and strong attention to detail required.
• Excellent communication skills, both verbal and written, and the ability to interface effectively with cross-functional teams.
• Ability to manage several concurrent activities, with strong multi-tasking skills.
• Adaptability and flexibility to adjust to a rapid-growth environment with changing priorities
• Has a positive can-do attitude with a friendly approach to all challenges
• Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint), web-based systems, email, and voicemail

Education & Experience

• High school diploma or equivalent required; Associate degree in office administration or related field preferred
• 2-3 years of administrative and office manager experience required. Prior experience in life sciences or biotech start-up environment is a plus

Physical Requirements and Working Environment

• Flexibility is required for working hours (earlier or later start/finish times may be required).
• While performing the job duties, the employee is regularly required to sit; reach with hands and arms and talk or hear. The employee is frequently required to stand and walk. The employee may sometimes be required to lift and/or move up to 20 pounds.